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AI Admin Systems โ€” Landscaping

Run your crew.
Not your
desk.

Every quote, every supplier receipt, every job detail โ€” handled automatically so you can focus on what actually grows your business.

No commitment. Just a conversation about what's eating your time.

0 hrs
per week on admin during peak season โ€” a full part-time job you're not billing for
0%
of landscaping quotes go unfollowed โ€” customers who called someone else because you were too busy
$0+
average monthly productivity lost to admin โ€” money you could be billing for real work
01 โ€” The Problem

Sound familiar?

You're running the jobs. You're just also running everything else.

01

Quoting 5 jobs while managing 2 crews

By the time you sit down to write the quote, you've lost two days and the customer's gone with someone else. Getting a quote out fast is how you win jobs โ€” but when you're running crews all day, fast doesn't happen.

02

Where did we buy that mulch again?

Receipts from 4 different supply stores, paid with 2 different cards, across 3 different weeks. Good luck reconciling that to a specific job come invoice time โ€” or when the accountant asks in January.

03

Which customers need their spring cleanup booked?

You know it's time to reach out. But tracking down who's overdue, what they had last year, and what they're willing to pay takes hours of scrolling through old emails and text threads.

04

Crew time across 8 jobs โ€” what's the margin?

You're billing by the job but your crew is your biggest cost. Without tracking hours per site, you're guessing at margin. Some jobs are quietly losing you money and you don't know which ones.

What if you could just ask?
02 โ€” Your AI Business Assistant

Ask your business anything.

Every job, every supplier, every customer conversation โ€” your AI assistant has the answer in seconds.

Ryt Assistant โ€” Landscaping Business Memory
YOU"What did we spend at Sheridan Nurseries last month?"
You spent $2,840 at Sheridan Nurseries last month across 6 purchases. The largest was $920 on April 14th โ€” cedar mulch for the Thompson and Henderson jobs. There are 3 receipts that haven't been reconciled to a job yet.
YOU"Which quotes from this spring haven't been followed up on?"
Four spring quotes are overdue: Maple Ridge Estate ($4,200, sent 9 days ago), the Kowalski lawn package ($1,800, 6 days), and two others. The Maple Ridge job is your biggest opportunity โ€” they asked about a retaining wall add-on in the original conversation.
YOU"Which regulars haven't booked their summer service yet?"
11 of your 28 regular customers haven't booked for the season. Top 3 to call: The Chens (always book by now, $3,200 annual value), the DiMarco property (premium lawn care, $4,800), and Ridgeview HOA ($6,400).

Every receipt, every job note, every customer conversation โ€” searchable instantly. Included with every system.

03 โ€” What We Build

Built for landscaping businesses.

Each feature plugs into your base system. Add what you need โ€” nothing you don't.

๐Ÿงพ

Per-Job Material Tracking

Every receipt attached to the right job automatically. Know your material cost to the dollar before you invoice โ€” no more guessing at margin.

๐Ÿ“…

Seasonal Customer Scheduling

Track which regulars haven't booked, what they had last year, and send automated "time to book" reminders at exactly the right time each season.

๐Ÿ‘ฅ

Multi-Crew Scheduling

See all crews, all jobs, all days in one view. No more double-booking or losing hours to figuring out who's where and what they're working on.

๐Ÿ“ฃ

Spring & Fall Campaign Automation

Seasonal outreach goes out on schedule. Your regulars hear from you at exactly the right time, every year โ€” without you having to remember to send anything.

๐Ÿ“Š

Supplier Price Tracking

Know what you paid at every supplier across every job. Compare costs over time and negotiate from real data instead of gut feeling.

๐Ÿ”

Quote-to-Job Pipeline

From quote sent to job booked, every step is tracked and every follow-up goes out automatically. Nothing falls through the cracks when peak season hits.

Pricing

Simple, honest pricing.

No tiers, no surprises. Setup and monthly costs are scoped to your business after a quick conversation.

$350โ€“750
per month + HST
See full pricing
Let's Talk

Tell us about your landscaping business.

We'll get back to you within 24 hours.

Get in touch directly

Email
joonas@rytautomation.com
Location
Markham, Ontario
Serving
Trades businesses across Ontario and Canada
No sales pitch. No pressure. Just a conversation about what's eating your time and whether we can help.
Run your crew. Not your desk. Get in touch