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AI Admin Systems — Plumbing

Handle the
emergency.
The admin handles itself.

Emergency calls, parts tracking, estimate follow-ups — your system documents everything in real time so you can keep moving.

No commitment. Just a conversation about what's eating your time.

$0
average dispute cost from undocumented emergency work — a problem that's entirely preventable
0 hrs
per week on admin between calls — time that should be going toward more jobs or your family
0%
of plumbing estimates sent are never followed up — customers who called someone faster
01 — The Problem

Sound familiar?

Emergencies don't come with time for paperwork. But the billing still has to happen.

01

Emergency calls with zero documentation

You fixed the burst pipe at 11pm. You were in and out in 90 minutes. Now you're trying to remember what fittings you used, what you charged, and whether you left a quote for the follow-up work. Good luck.

02

Parts used in the field go un-invoiced

You carry hundreds of fittings, valves, and supplies in the van. Tracking exactly what came off the truck on each job — and making sure it gets billed — takes time you don't have when the next call is already coming in.

03

Estimates that disappear into the void

You visit the property, scope the reno, promise a quote by end of week. Three weeks later the customer calls someone else. You just forgot — not because you don't care, but because you're busy keeping up with emergency calls.

04

Customer history on 200 properties

A callback for a water heater you installed 3 years ago. What model was it? What's the warranty? Where's the invoice? It's in an email somewhere. You spend 20 minutes looking for something that should take 5 seconds.

What if you could just ask?
02 — Your AI Business Assistant

Ask your business anything.

Every address, every job, every part — your AI assistant has the answer in seconds.

Ryt Assistant — Plumbing Business Memory
YOU"What did we charge the Hendersons for their water heater install last year?"
Henderson job on July 12th: 50-gallon Bradford White heater ($820 materials), installation labour 3.5 hours ($315), permit and inspection ($140). Total: $1,275 + HST. The warranty paperwork was sent by email on July 15th.
YOU"Which estimates from this month haven't been followed up on?"
5 estimates are waiting: The Park Dr bathroom reno ($6,800, sent 8 days ago — customer said they were deciding by end of month), a hot water tank at 88 Elm ($1,200, 5 days), and 3 smaller jobs. Park Dr is your best opportunity this month.
YOU"What parts did we use on the Oakwood Avenue job yesterday?"
Yesterday's Oakwood Ave: 3/4" ball valve ×2 ($28), flex connector ×2 ($18), Teflon tape, compression fitting set ($24). Total parts: $73. Added to the invoice draft — ready to review and send.

Every address, every job, every part — searchable instantly. Included with every system.

03 — What We Build

Built for plumbing businesses.

Each feature plugs into your base system. Add what you need — nothing you don't.

📞

Emergency Call Logging

Document a call in 30 seconds from your phone. Customer, issue, parts, time on site — all captured on the fly and attached to the address automatically.

🔧

Parts-Per-Job Tracking

Every fitting, valve, and supply logged to the right job so nothing goes uninvoiced. Know your materials cost before you finish writing the invoice.

🏠

Service Address History

Complete job history at every address. Know what was installed, when, what model, what warranty — before you pick up the phone or show up on site.

🔁

Estimate Follow-Up System

Every estimate tracked with automatic follow-ups at the right time. You focus on the emergency calls. The system makes sure nothing falls through the cracks.

📄

Invoice Management

From estimate to invoice in one step. Approved estimates convert with all parts and labour included — no retyping, no double entry, no missed items.

📊

QuickBooks Integration

Every invoice syncs to your books automatically. Materials, labour, HST — all categorized correctly. Accounting is just done at the end of the month.

Pricing

Simple, honest pricing.

Scoped to your business after a quick conversation about how you work.

$350–750
per month + HST
See full pricing
Let's Talk

Tell us about your plumbing business.

We'll get back to you within 24 hours.

Get in touch directly

Email
joonas@rytautomation.com
Location
Markham, Ontario
Serving
Trades businesses across Ontario and Canada
No sales pitch. No pressure. Just a conversation about what's eating your time and whether we can help.
Handle the emergency. The admin handles itself.Get in touch